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As a manager, your job is to set the directions for your organization, identify issues that require your attention or the attention of others in your workplace, and plan for the future. In the process, you'll prepare (or have your staff prepare) managerial reports. Lots of lots of reports.
Although these reports tend to cover a wide variety of topic areas and formats, they generally fall into several key categories. Managerial accounting reports, for example, are a mainstay of a company's financial reporting. Financial Reports: Budgets and AccountingMoney not only makes the world go 'round, it's probably a pretty significant focus of your business as well. Managers may be expected to prepare several different types of financial reports:Budgets: These managerial reports anticipate future needs, typically for the upcoming year or for the next several years. Your program budget should include funds needed to carry out all your basic tasks as well as money needed to expand into new projects and new areas. A department initiating sales in a new area of the country, for example, would need to budget for the cost of implementing this effort. Finance and Accounting: Managerial accounting reports are a mainstay of most businesses.
In order for your firm to prepare its regular – typically annual and quarterly – financial statements, each department manager will contribute a report on cash flow, expenses and income for his or her department. Other reports, such as accounts receivable, delinquent accounts, and business segment breakouts, all contribute to the company's financial statements. Project Advocacy ReportsManagers certainly provide oversight for existing activities, but they also conceive and implement new projects to move their department (and company as a whole) forward.
Your colleagues will need to be convinced, however, that a new project is worth the time, expense and staff commitment. Your managerial report on the project idea, laying out the rationale for the activity, the resource needs and the expected benefits, will be an important tool for helping sell the plan within your organization. Personnel and Human Resources ReportsManagers manage staff as well as dollars. You will probably be expected to prepare a number of managerial reports that revolve around your staff and human resources more generally. For example, your department may be asked to develop key performance indicators, or KPIs, to measure the contribution each employee is making and set goals for future progress. Loss of key staff through retirement or changing jobs will involve planning and reporting for onboarding new positions.Conversely, budget cuts may mean you'll to have to prepare a painful report on a plan for cutting expenses and laying off some of your staff.
You will also be preparing regular staff evaluations that may go to the employees themselves, or to other segments of your organization, or both. White Papers on Urgent IssuesManagers are problem-solvers, and most day-to-day problems won't require report preparation or attention from other departments. But even the best managers sometimes need to involve others in settling difficult issues or, at the very least, bringing issues to the attention of higher-ups.
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For example, a serious incident of sexual harassment, a complaint about handicap-inaccessible restrooms, or evidence of hate speech may need to be brought to the attention of your legal department or company executives.A managerial report on the issue that includes insight into how other organizations have dealt with similar issues, would be a valuable contribution to eventual resolution of the matter at hand. About the AuthorDavid Sarokin is a well-known Internet specialist with publications in a wide variety of topics for small businesses, from the best uses of information technology to the steps for incorporating your business. As a small business owner himself, he brings an experienced perspective to all his work. He is the author of Missed Information (MIT Press, 2016), detailing how our social systems like health care, finance and government can be improved with better quality information, and is working on a new book on the future of corporations.